SJWWC Privacy Policy
The St John’s Wood Women’s Club (“the Club”, “we”, “our” or “us”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use and safeguard your personal information when you become a member of the Club, attend Club events or use our website and communications.
For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, the Club acts as the Data Controller of your personal data.
We may update this Privacy Policy from time to time. Any significant changes will be communicated via our website or by email.
Contact details
If you have any questions about this Privacy Policy or about your personal data, please contact:
Email: hellosjwwc@gmail.com
Who we are
The St John’s Wood Women’s Club is a social organisation that provides cultural, social and community-based activities for women living in or connected to London.
What personal information we collect
We may collect and process the following personal information:
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Name
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Postal address
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Email address
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Telephone or mobile number
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Membership status and participation in Club activities
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Event bookings and attendance
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Dietary or accessibility requirements relevant to events
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Communication preferences
We do not store debit or credit card details. Payments are processed through secure third-party providers,
How we collect your information
We may collect personal data when you:
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Apply for or renew membership
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Register for Club events
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Subscribe to newsletters or updates
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Contact us by email, website form, phone or social media
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Attend Club meetings or social events
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Volunteer to assist with Club organisation
We may also receive limited personal data from third-party platforms used for membership administration, event booking or email communication.
How we use your information
We use personal data to:
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Administer Club membership and maintain membership records
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Organise and manage Club events
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Communicate with you about Club news, events and updates
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Process event registrations and related payments
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Understand member interests and participation in order to improve Club activities
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Make appropriate arrangements for events (e.g. dietary or accessibility needs)
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Comply with legal and financial record-keeping requirements
We will only send newsletters or similar communications where you have consented or where it is reasonably necessary for membership administration.
Legal basis for processing
We process your personal data under one or more of the following lawful bases:
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Contract – where processing is necessary to provide membership services or event participation
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Legitimate interests – to manage and develop Club activities and communications
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Consent – for newsletters or optional communications
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Legal obligation – where we are required to retain certain records
You may withdraw consent at any time.
Who has access to your information
Access to personal data is limited to authorised Club members and service providers who need the information for Club administration.
We may share personal data with trusted third-party providers who may operate outside of the UK, such as:
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Website hosting providers
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Membership management systems
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Email newsletter services
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Event booking platforms
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Payment processors
We will not sell, rent or share your personal data with third parties for marketing purposes.
We may disclose personal data where required by law.
How we keep your information secure
We take reasonable technical and organisational measures to protect your personal information.
However, no transmission of data over the internet can be guaranteed to be completely secure.
How long we keep your information
We retain personal data only for as long as necessary for Club administration purposes.
In general:
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Membership data is retained while you are an active member and for a limited period afterwards
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Financial records are retained for up to seven years to comply with legal obligations
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Communication preferences are retained to ensure your choices are respected
Keeping your information up to date
You can request updates or corrections to your personal data at any time by contacting the Club or editing your online Membership profile.
Your rights
Under UK GDPR you have the right to:
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Request access to your personal data
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Request correction of inaccurate data
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Request deletion of your data in certain circumstances
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Restrict or object to processing
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Request transfer of your data
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Withdraw consent at any time
If you are unhappy with how your personal data has been handled, you have the right to complain to the Information Commissioner’s Office (ICO):
https://ico.org.uk/concerns/
Changes to this Privacy Policy
We may update this Privacy Policy from time to time.
The latest version will always be available on the Club website.